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Monday, July 9, 2001

Store files in briefcase
Vipul Verma

IT is often said that the best way of learning is the do-it-yourself way. This applies to the world of computers also. Normally, we know about the computers only to the extent we use them and do not explore them further. This is certainly not the limitation of the computer but the limitation of the user who is using it. There is actually no limit to understanding and learning the computers as you learn something new everyday in it. The best way to understand the computer more is to learn the tips and tricks and short cuts.


Indian setting

Normally, there are a lot of things in our operating system, which we never use. Though some of these things could be of immense use, but we do not use them because we never try them. But there are certainly some things, which are useless and not relevant in Indian context. The best example for these things is AOL and other online services, which are installed in the computers as a default setting. These things not only consume hard disk space but also clutter the desktop and the Program menu. Though the presence of these unused online services would not harm your computer in anyway, yet it is a good idea to keep your PC clean by removing all unnecessary things from it. For removing these online unused services, click on the Start Menu and then click on Settings. Now click on Control Panel and then select Add/Remove programs. Now click on the Windows Setup Tab. Scroll down until you see online service and then simply double click it. Now in the Window, which opens on your computer screen, just uncheck the boxes for all the online services present on your system as they are not relevant in Indian context. After unchecking them all, click OK and close the control panel. This will remove all the online services from your system and will not just save some space on your hard disk, but will also make it clean.

Resource meter

However, there are certain things, which are very useful, but we hardly ever use them because of ignorance. One such thing is Windows Resource meter. Windows Resource Meter is basically a graphical presentation of your system resources, using which you can know how much of your system resources are being used and how much is free. This information is critical at times and helps in solving problems. The Resource Meter is basically divided into three categories: User, System, and GDI. User Resources is the memory that is being used by the user interface i.e. the actual memory that is being used by the programs themselves, whereas System Resources are files that programs or Windows needs to function. GDI Resources are the resources that are being used by the drawing on the screen, which includes the toolbars, Windows, and buttons that are present in programs and applications. Basically GDI is a broad term and covers everything, present on the screen. Now in order to see, how much of your resources are being deployed just click on the Start button and them click Program>Accessories> System Tools> Resource Meter. Now when you click on the Resource meter submenu an icon is automatically added in the system tray. For opening the resource meter, just double click this icon. Here you will find three progress bars, which shows the amount of free resources of each type i.e. user, system, GDI. The resource meter could prove helpful in case of unusual behaviour of the computer i.e. in case the computer gives abnormal errors.


Another thing, which is often ignored, but is very helpful in day to day working, is use of briefcase in managing the files.

You must have surely noticed the briefcase icon on your desktop, which is nothing but a place to store your files. If you do not find the briefcase icon on your desktop, then you can create one by right clicking on a blank spot on your desktop and the option New from the drop down menu. Now on clicking on the briefcase, from the new menu, a briefcase would be created on your desktop. In this briefcase, you can store files like you normally do in a folder. This can even be done by dragging the files from any folder directly to the briefcase icon present on your desktop. Now once the files are stored in the briefcase, you can do a lot with it, you can simply send all files stored in the briefcase directly to the floppy disk or even e-mail it to the mail recipient by choosing the option send to by right clicking on the briefcase icon. This is a nice way of copy all your files without much hassles as all files are transferred at one go. You can also transfer the whole briefcase to the floppy drive by simply dragging it from your desktop to the disk.

If you wish to restore it on some other computer for working temporarily or permanently, simply drag the Briefcase from the floppy to the Desktop. This will copy the briefcase with all its contents on the other computer. You can then open it and work on the other computer, which also includes editing and saving the files present in the brief case. Now, if this was a temporary work and you do not wish to leave your files on the other computer, then you can simply drag it back to the floppy. This way the use of briefcase could be valuable in copying files. It is equally useful, if you update your files very often. The regular method of updating the file is to overwrite the previous file by the new file. However, there could be a pain if the number of files is large in numbers. However, with the help of briefcase, updating the files could be fun. Keep a copy of all your files, which you normally update in your briefcase. Once these files are changed, you will automatically get an alert to update them, whenever you will open the briefcase. All files, which are changed, will get updated automatically with the latest one available on your computer. This could also be a good idea in case you have to update the files of other computer. Simply update the briefcase in your computer first and then drag it in the floppy and then insert the floppy in the other computer and drag it to the desk top of that computer. If this briefcase exits there already, then it will update the files, which were changed. Otherwise, you can double-click the Briefcase icon on the Desktop and then to update a single file, click the file and click the Update Selection button from the Toolbar (of the briefcase). And for updating all files, click the Update All button from the Toolbar (of the briefcase). This will update all files of your briefcase.